At GJW Associates Limited, we value your privacy and following the new rules set by the European Union's General Data Protection Regulation (GDPR), we have updated our privacy policy as of 30 Aug 2021.
This privacy policy tells you how and why we collect, store and use your personal data when you visit our website and interact with us via our GJW Associates Website. It tells you about your rights in relation to your personal data and how the law protects you. Also covered is how to contact us and the authorities in the event you have a complaint.
We ask that you read this privacy policy carefully so that you are fully aware of how and why we are using your data. If you have any questions, or would like to exercise your privacy rights, please contact us directly.
In this privacy policy references to we, us and our, are to GJW Associates
We collect, use and are responsible for certain personal data about you within the GJW Associates Website. We are regulated under the General Data Protection Regulation which applies across the European and we are responsible as ‘controller’ of that personal data for the purposes of those laws.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed which is classed as anonymous data.
During your visit to and interaction with our the GJW Associates Website, we have collected a variety of information. This personal data falls into these two categories:
Contact data includes addresses, email address and telephone numbers when provided through an enquiry form, or profile form
Technical data includes browser type and version, location, operating system and platform and other technology on the devices you use to access the GJW Associates Website.
Aggregated data through a web analytical service called Google Analytics which provides statistical or demographic data. Aggregated data however is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate usage data to calculate the percentage of users accessing a specific website page or which days have more visitors.
We use different methods to collect data from and about you including:
Under data protection law, to comply with our legal and regulatory obligations, we can only use your personal data if we have a valid reason for doing so.
For example, when you make an enquiry with us, you provide us with your contact information to respond to you.
Links to external sources and third party sites such as LinkedIn, Twitter and Facebook may exist from this website. They may request your personal data and we cannot take responsibility once you leave our site.
Outside of our company, we only share data with a third party supplier for the purpose of offsite data backup. All such backups are transmitted and stored in encrypted form (so not readable) in a location within the United Kingdom. We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data.
Whilst third party organisations related to IT and software maintenance may have temporary visibility of your information, these organisations do not have permission to use your data and will only be given access if required. We will not sell or lease your personal information to any third parties.
If you wish to discuss this further, please contact us directly.
We will keep your personal data for as long as is deemed necessary under the terms of your employment. We will do so for one of these reasons:
Under the General Data Protection Regulation, you have the following rights, which at any time you can exercise:
Right of access
You have the right to be provided with a copy of your personal data
Rectification
You have the right to require us to correct any mistakes in your personal data
You have the right to be forgotten - The right to require us to delete your personal data in certain situations
Restriction of processing
You have the right to require us to restrict processing of your personal data
Data portability
You have the right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format
The right to object
You have the right to object in certain other situations to our continued processing of your personal data, eg processing carried out for the purpose of our legitimate interests.
We have appropriate security measures in place to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your data will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
When communicating with us by email you should ensure that you take all reasonable precautions to protect any sensitive personal data.
A cookie is a small piece of information that a site puts on your device so that it can remember something about you when you return at a later time. It is a mechanism that allows the server to store its own information about a user on the user's own computer. In order to use the site, you agree to let cookies be saved as they are an important part of navigation of the site and remembering your profile.
Google Analytics is a service that generates detailed statistics about our website visitors. Their cookies typically store anonymous information such as whether a visitor has been to the site before, the time of the current visit and what was the referrer site the visitor.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.
The supervisory authority in the UK is the Data Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Please contact us if you have any questions about this privacy notice or the data we hold about you.
If you wish to contact us, please send an email to graham.wood@gjw.associates, or write to GJW Associates Limited, 95 West Ave, Maylandsea, Essex, CM3 6AE, United Kingdom or call +44 (0) 1621744108
This privacy notice was published on 30th August 2021 and last updated on 30th August 2021.
We may change this privacy notice from time to time, when we do we will inform you.
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